Manage parameters
Setting up the accounts (general ledger)
Enable the general ledger, set the financial year and adapt the club's chart of accounts
Plugin.ch can keep the club's complete accounts: invoices, payments and the cash journal feed a general ledger, from which the balance sheet and the profit and loss account are produced. This page enables the general ledger and contains the chart of accounts of the club, that is the list of accounts you can use.
In the left-hand side menu, click Parameters, then Use ledger. This menu is only visible if the invoicing module is active (see the article Manage invoicing).
Enable the general ledger and set the financial year
Turn on the switch Use ledger, then enter the Start of the accounting period in the year in month-day format: 01-01 if your financial year follows the calendar year, 07-01 if it starts on 1 July, for example.
General ledger settings and chart of accounts collapsed by class
Click Save changes in the bottom bar. The Invoices menu then offers the page Manage the general ledger, where you enter bookings, view the balance sheet and close the financial year.
First save: as long as your club has no chart of accounts of its own, the page shows the Plugin.ch default chart. It is copied for your club on the first save; the Print accounts and Add an account buttons then appear in the page header.
Browse and edit the chart of accounts
The accounts are arranged in nine classes, from assets (class 1) to closing (class 9). Click a class to expand it; the number of accounts is shown below its title. The number and label of each account can be edited directly in the list.
The field Find an account… field filters the accounts by number or label and expands the classes concerned.
Searching for account 1020 in the chart of accounts
- To rename an account, for example with the name of your bank, edit its label.
- To delete an account, clear its number.
- Some accounts used by automatic calculations (1300, 1301, 2300 to 2302, 2891 and class 9) keep their number: only their label can be changed.
Click Save changes to save all the changes in the list.
Add an account
Click Add an account in the header. In the panel, enter a 4-digit Account number in the class you want (1 assets, 2 liabilities, 3 revenue…) and its Item name, then click Add an account. The page reloads with the new account.
Panel for adding an account
The button Print accounts opens the full list of the chart of accounts, ready to print.
The button Import accounts, button in the header, takes over the chart of accounts and the balances of previous years from an Excel file: see the article Import accounts from Excel.
Warning: the numbers entered in Manage invoicing (accounts for means of payment, bookings…) and in the items must exist in this chart of accounts. If you delete or renumber an account, update them too.
Plugin.ch Tutorial — Manage settings